Gekoso uses a file structure based on that proposed by ARMA (Association of Residential Managing Agents). It is in your interest to ensure the documentation for your estate is not only as complete as possible, but also easy to access because:
Gekoso provides a filing system that enables the leaseholder to be acquainted with not only the financial issues of your property but also the multitude of issues your management agent has to consider to keep your estate compliant with the current regulations required by Law and by insurers.
Gekoso Leasehold Management software provides an easy means for communicating with your management agent and for your management agent to communicate with you, and with tenants. This engenders transparency and encourages inclusiveness. Most residents and many leaseholders may not be familiar with the rules and regulations that have to be observed to retain compliance with the Law and insurers, and an easy route for communication is a great asset to a happy estate.
Gekoso contains a voting system that enables the opinions of those on the estate to be canvassed, so giving everyone a voice. This enables decision making to become a “communal outcome” rather than one resting on the shoulders of the directors and helps put the views of the more vociferous residents into context.
A CapEx plan is a tool which allows you to see the expenditure proposed by the managing agent for the years ahead. It shows when inside and outside decorations are due, as stipulated in the Lease, and can also be used to indicate when a roof maintenance and other building work might be due. Having such a plan will allow you and your fellow leaseholders to plan for such expenses and, if your lease permits, you might be able to save money into an “additional” account. Such accounts are usually managed by the management agent, with the intention of spreading costs for leaseholders, although it must be remembered that figures in the CapEx plan are always estimates.
